Congratulations, you’re engaged! So, what comes next? After setting a wedding budget, couples need to seriously consider hiring a wedding planner or coordinator.
Different couples have different needs and budget constraints and this will dictate what planning services to consider. Some couples might just need a professional to help with minimal aspects of their wedding plan, but busy couples probably want a professional to provide a full planning service. If you want to plan most of your own wedding, you may just want a wedding coordinator to assist the month prior to your wedding helping you pull all your details together into a plan and manage the actual day of the event.
The Role of a Venue Coordinator
Many couples are not aware that there is a huge difference between a wedding coordinator and a venue coordinator. It is very important to know that a venue coordinator, also known as a venue manager, is there to look out for the best interest of the venue, and not to work for you directly. However, the role of the venue coordinator on your big day is going to be very significant. The venue coordinator knows the venue inside and out and will be responsible for everything that deals with their event space. If the venue does not provide catering, your coordinator will guide your caterer to the kitchen and provide them with any information that they need. They also welcome your florist, DJ, and rental companies for deliveries. The main role is to make sure the tables are in place, food is coming out on time, and everything included in your menu package is delivered to you and your guests.
The Role of a Wedding Coordinator
Your wedding planner or coordinator works solely for you and will only do whatever is in your best interests. The majority of wedding coordinators will start working with their couples about a month before the wedding. On the day of the wedding, your hired wedding coordinator will manage every detail and will help bring your wedding vision to life. She will make sure that your vendors know where everything should be placed, double check everything you paid for has been delivered and will act as a liaison between you and your vendors.
The venue coordinator will not monitor your wedding day timeline, but will only make sure that both the cocktail and reception areas are ready before the start of your event, that the food is served on time, and that your event ends at the exact time according to your signed agreement. A venue coordinator will rarely stay until the end of your event. They usually leave after all the entrees are served or after the cake-cutting, turning over responsibilities to the lead banquet server and closing supervisor. On the other hand, a wedding coordinator will not only create a complete timeline for you, but she will also make sure that every single detail is followed and nothing is overlooked from the start to the finish of your event.
Planning your wedding is very exciting, but it’s stressful and daunting at times and no bride wants to feel stressed out on her wedding day. You worked very hard planning your very special day so everyone can have fun and enjoy every moment celebrating with you. Hiring a professional to manage the details and execute your wedding vision on your big day is the best way to make sure you and your loved ones can just relax and enjoy.
If you have any questions about how we can help to make your wedding day extra special, please contact us at firstname.lastname@example.org and let us help you coordinate a stress-free wedding day!